travel requirements
IYou are invited to travel with the team on 3/3/20 - 3/8/20 to the Arkansas Regional if you are on the list, as long as all forms and money are turned in on time.
all forms are due on 02/22/2020 at 9:00 AM.
permission slip
Families must provide formal permission for their students to travel.
Students will be required to have their Permission Slip turned in on 2/22/20 @ 9 AM.
If this is not turned in on time, your student will not be allowed to travel.
The permission slip can also be turned in to Mr. Washbush or Ms. Hinytz during the school day.
academic forms
Students will be required to have all of their teachers insert their academic grade, attitude "grade", and sign the form.
Students will be required to have their Academic Form turned in on 2/22/20 @ 9 AM.
If this is not turned in on time, your student will not be allowed to travel.
The permission slip can also be turned in to Mr. Washbush or Ms. Hinytz during the school day.
Travel Fees
The travel fee for the Arkansas Regional is $406.75, or to have sold 150 Mini-Regional Raffle tickets.
Since raffle tickets are due on 2/13/20 @ 6 PM, a student list and the required amount will be sent out via email, and on the website, for those who sold raffle tickets to help cover their travel cost.
If this is not turned in on time, your student will not be allowed to travel.
The permission slip can also be turned in to Mr. Washbush or Ms. Hinytz during the school day.
school attendance
tuesday, march 3
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All students traveling to Arkansas are expected to be at school on Tuesday.
Wednesday, March 4 - Friday, March 6
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The entire travel team will be absent from school.
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Other Charger Robotics members are expected to remain in attendance.
Monday, march 9
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All students are expected to be in attendance.
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Students on the travel team that do not return to school on Monday will not be allowed to participate at the Wisconsin Regional at the discretion of the Advisors.
behavior expectations
hamilton school district requirements
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All of the rules in the Hamilton School District Student Handbook, and in the Hamilton School District Board Policies apply during this trip.
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Use common sense, be respectful, and behave responsibly.
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There are a lot of concurrent activities happening at these events. Advisors and mentors will have a lower tolerance on this trip than they may have had during Build Season.
Disciplinary Action
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The Advisors are empowered by the District to terminate the student's participation in the trip if the student violates any rule in the Student Handbook or Board Policies.
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Under these circumstances, parents will be required to pick up the student - or - the student will be sent home immediately by a common carrier at the parent's expense.
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Students may also be subject to further disciplinary action, up to and including suspension or expulsion from school.
travel list
30 students and 11 mentors will be traveling to the Arkansas Regional. The coach bus sits 49 people, so there will be a minimum number of open seats.
students (on coach bus)
Jimmy B.
Owen B.
Ben C.
Nick C.
Drew D.
Akash D.
Scott D.
Sarah G.
Maddy G.
Tate H.
Claire K.
Joe K.
Prath K.
Hoyt L.
Mia L.
Alex M.
Logan M.
Jack M.
Ryan N.
Jacob O.
Katie P.
Aaron P.
Saurav P.
Ryan R.
Gavin S.
Jake S.
James S.
Maddie T.
Kristin W.
Nadia Y.
advisors (bus)
Dave Woods
Morgan Swartzendruber
mentors (bus)
Nik C. (to Wisconsin)
Austin D.
Dan K.
Kathy K.
Jason N.
Bruce V.
Sarah W.
Mentors (separate vehicle)
Nik C. (to Arkansas)
Jerry W.
Allan W.
Packing List
money
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Students will be expected to pay for their own lunch and dinner meals.
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Know your student - plan dollar amounts accordingly. An opportunity exists to coach them on establishing a daily budget.
NOTE: A Pizza Party / Team Meal will be paid for on Friday night of the event. All other meals must be purchased individually.
personal luggage
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Up to two (2) small carry on bags (purse, camera bag, etc.)
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One (1) medium carry on (back-pack)
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One (1) "checked" piece (below the bus) approximately 9 inches x 14 inches x 22 inches (22 cm x 35 cm x 56 cm)
clothing
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Three (3) 2020 Charger Robotics "Infinite Recharge" T-shirts
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BLACK! pants (jeans, cargo pants, dress pants, etc. as long as they're black and appropriate)
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Safety glasses
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Proper closed-toed footwear (athletic shoes, safety shoes, etc.)
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Sufficient undergarments, socks, etc. for a 5 or 6 day trip.
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Pajamas (appropriate)
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Comfortable, functional, and appropriate loungewear for the bus ride & hotel
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Check the weather forecast and pack accordingly!
PRO-TIP: Pack dryer sheets and stuff into shoes to reduce odor.
PRO-TIP: Bring a plastic bag or luggage packing cubes to help separate and organize clean clothes from dirty / soiled clothes.
medication
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Pack any necessary and precautionary medication.
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Precautionary medication to consider:
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Tylenol/Acetaminophen
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Ibuprofen
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Throat lozenges
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Sudefed/cold medicine
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Dramamine/motion sickness
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If medication is necessary, please complete the medication form as part of the Field Trip Application, and consult Advisors for treatment / emergency procedures.
hygiene
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Shampoo / conditioner
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body wash / soap
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Deodorant / body spray
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Toothbrush & Paste / Gel
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General toiletries
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Personal products
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Foot powder
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Spare towel
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Febreze / room spray
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Dryer sheets
electronics
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Keep it simple.
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Charger Robotics, Advisors, and Mentors are not responsible for lost, damaged, or misplaced items.
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Pack appropriate power supplies & cables.
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Students are expected to avoid damage to hotel room or bus equipment (i.e. from plugging game consoles into hotel TV's, etc.)
itinerary
Tuesday, March 3
11:00 PM - Arrive at HHS, load trailer and coach bus
11:55 PM - Board bus & prepare for departure
Wednesday, March 4
12:00 AM - Depart HHS
04:00 AM - Arrive at a rest stop
Circle K, 1201 Toronto Rd, Springfield, IL 62712
04:20 AM - Board bus & continue the trip
05:50 AM - Arrive in St. Louis, switch drivers, bathroom break.
06:00 AM - Board bus & continue the trip
08:20 AM - Stop for Breakfast (up to 1.5 hours)
McDonald's, 201 N Missouri Ave, Corning, AR 72422
09:30 AM - Board bus & continue the trip
12:00 PM - Stop for Lunch (up to 1.5 hours)
Dairy Queen Grill & Chill, 1000 W Main St, Cabot, AR 72023
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Waffle House
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Burger King
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KFC
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McDonalds
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Little Caesars
01:30 PM - Board bus & continue the trip
02:30 PM - Arrive at Hotel, check-in
Four Points by Sheraton Little Rock Midtown
925 S University Ave, Little Rock, AR 72204
05:45 PM - Pit Load-In team departs from Hotel
06:00 PM - Pit Load-In team arrives at Venue
08:00 PM - Pit Load-In team departs Venue
09:00 PM - Pit Load-in team arrives at Hotel, team meeting in meeting room
10:00 PM - Room checks
10:30 PM - Lights out
THURSDAY, March 5
07:45 AM* - Event (Pit) Load in (backup time slot)
08:00 AM - Drive & Pit team meets in Hotel Lobby
08:15 AM - Drive & Pit team departs Hotel
08:30 AM - Drive & Pit team arrives at Venue
Pits, Machine Shop, Registration, and Inspection Open
09:00 AM* - Driver's Meeting, Field Open for Measurement & Calibration
Scholarship Row Opens
FLL Jr., FLL, FTC Demonstrations Begin
09:45 AM - Team meets in Hotel Lobby
10:00 AM - Team departs Hotel
10:15 AM - Team arrives at Museum of Discovery
500 President Clinton Ave, Little Rock, AR 72201
11:00 AM* - Lunch
12:00 PM* - Practice Matches Begin
01:45 PM - Team departs Museum of Discovery
02:00 PM - Team arrives at Venue
04:00 PM* - Scholarship Row Closes
FLL Jr., FLL, & FTC Demonstrations End
06:30 PM* - Practice Matches End
08:00 PM* - Pits and Machine Shop Close
08:30 PM - Team Dinner
09:45 PM - Arrive at Hotel
10:00 PM - Room Checks
10:30 PM - Lights out
friday, march 6
07:15 AM - Meet in Hotel Lobby
07:30 AM - Depart Hotel
07:45 AM - Arrive at Venue
08:00 AM - Doors, Pits, and Machine Shop Open
08:30 AM - Opening Ceremonies
09:00 AM - Qualification Matches Begin
Scholarship Row Opens
FLL Jr., FLL, & FTC Demonstrations begin
12:00 PM - Lunch
01:00 PM - Qualification Matches Resume
04:00 PM - Scholarship Row Closes
FLL Jr., FLL, & FTC Demonstrations End
05:45 PM - Awards Ceremony
06:15 PM - Pits close
07:00 PM - Team Dinner
08:30 PM - Arrive @ Hotel (start packing non-essentials)
09:30 PM - Room Checks
10:00 PM - Lights Out
Saturday, March 7
07:30 AM - Meet in Hotel Lobby
07:45 AM - Depart Hotel
(we're checking out... grab all belongings!)
08:00 AM - Pits & Machine Shop Open
08:30 AM - Opening Ceremonies
09:00 AM - Qualification Matches Begin
Scholarship Row Opens
FLL Jr., FLL, & FTC Demonstrations begin
12:15 PM - Alliance Selections
12:30 PM - Lunch
01:00 PM - Scholarship Row Closes
FLL Jr., FLL, & FTC Demonstrations End
01:30 PM - Elimination / Playoff Matches
04:30 PM - Awards Ceremony Begins
06:00 PM - Awards Ceremony Ends
06:30 PM - Pits Close
07:00 PM - Depart venue, begin return trip
07:30 PM - Team dinner / celebration
Dairy Queen Grill & Chill, 1000 W Main Str, Cabot, AR 72023
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Waffle House
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Burger King
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KFC
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McDonalds
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Little Caesars
08:45 PM - Board bus & begin the return trip
SUNDAY, MARCH 8
12:00 AM - Rest stop (20 minutes)
Gulf Gas Station, 1005 Walton Dr, Fredericktown, MO 63645
12:20 AM - Board bus & continue the return trip
03:00 AM - Bus driver switch
03:20 AM - Continue the return trip
04:20 AM - Rest stop
BP, 110 N Lewis Ave, Oglesby, IL 61348
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Shell
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Phillips 66
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McDonalds
04:40 AM - Board bus & continue trip
08:30 AM - Arrive @ HHS, unload bus
09:00 AM - Depart HHS
Note: Schedule subject to change. All times are estimated based on flow of rounds and vehicle traffic patterns.
transportation - coach bus
expectations
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Students and mentors are expected to follow Bus Driver & Advisor directions.
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No smoking / vaping is allowed on the vehicle.
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No alcohol is allowed on the vehicle.
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No glass containers are allowed on the vehicle.
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Dairy items are not allowed on the vehicle.
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Students and mentors are expected to act safely and professionally.
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Remain seated while the bus is in motion when reasonably possible.
NOTE: If a parent plans to personally drive their students home from the competition instead of on the bus, they must complete and turn in the school's parent release form to the Advisors by Saturday, 02/22/2020. The release form is available at the office.
head count
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The Advisors will conduct a student headcount after each boarding of the bus.
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Students are expected to clearly and professionally announce their - and only their - presence.
seating arrangements
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There are no specifically assigned seats on the bus.
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Advisors may assign seats if problems arise.
Entertainment
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Students may bring DVD's to be watched via bus monitors.
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Movies will be chosen based on student vote & mentor discretion.
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DJ stage lighting, fog machines, laser displays, and loud music will not be allowed on the bus.
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Helium, Argon, and other gas pressure vessels are not allowed on the bus.
Trash & Bio-Waste
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Anything brought on the bus must be taken with you.
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Students are expected to place their trash and recycling in the receptacles provided at each bus stop.
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When possible, help improve the travel experience by reserving the bus lavatory for liquid waste only (i.e. wait until we stop for #2 if you can help it).
NOTE: We are on this bus for several days. Please keep things organized, clean, and odorless!
lodging
hotel
Four Points by Sheraton Little Rock Midtown
925 S University Ave,
Little Rock, AR 72204
https://www.marriott.com/hotels/travel/litfp-four-points-little-rock-midtown/
(501) 664-5020
expectations
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Students and mentors are expected to follow Hotel Staff & Advisor directions.
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No smoking / vaping is allowed.
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No alcohol is allowed.
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Students and mentors are expected to act safely and professionally.
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No illegal activity or sexual actions between students will be permitted during any part of the trip.
Note: If such actions occur, parents will be expected to pick up their students immediately at their own expense!
Room amenities
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2 Queen-sized Beds
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Shower/Tub combination
Hygiene
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Students are expected to be clean and professional each day of competition.
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Students are expected to coordinate with their room mates to establish a shower & bathroom schedule.
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Rooms are expected to maintained, orderly, and odor free.
Entertainment
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Students may bring DVD's and Video Game Consoles.
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Students may only view school appropriate content, movies, or shows during the trip.
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Modifications to room layout that pose safety issues in emergency situations are not allowed.
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Activities that threaten the damage to hotel room sprinkler system / fire alarms are not allowed.
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Activities that involve loud noises or significant & time consuming clean-up (e.g. helium balloons, confetti, silly string, air horns, etc.) are not allowed.
Note: Remember to bring appropriate cables and power supplies, and to lock your rooms when leaving.
Note: Be very careful to avoid safety issues and damage to hotel property when connecting devices and cables! Room damages will be charged to students & families occupying the room!
Note: Advisors have access to student room channel access, movie purchases, and viewing history.
Note: Charger Robotics is NOT responsible for lost, damaged, or misplaced items!
room assignments
room expectations
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Students are assigned hotel rooms (4 students per room).
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All team members are expected to be in their room or in the company of an adult mentor / chaperone.
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No student may be in another student's room (regardless of gender) without Advisor approval and/or the presence of a mentor.
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Students may not trade rooms with other students without Advisor approval.
Note: The Advisors strive to provide a safe and healthy environment for students and mentors. Advisors are to be granted access to student hotel rooms upon request. Advisors may search a student's hotel room as determined necessary or appropriate without notice or consent of the student.
Any unauthorized items found in the room may be removed, confiscated, or held for disciplinary proceedings, turned over to law enforcement officials, or returned to the parent/guardian(s) of the student.
students
Room #1
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Maddy G.
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Katie P.
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Kristin W.
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Nadia Y.
Room #2
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Sarah G.
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Claire K.
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Mia L.
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Maddie T.
Room #3
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Jake S.
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Saurav P.
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Hoyt L.
Room #4
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Jacob O.
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James S.
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Ben C.
Room #5
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Tate H.
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Ryan R.
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Joe K.
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Logan M.
Room #6
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Scott D.
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Ryan N.
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Drew D.
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Jack M.
Room #7
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Prath K.
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Aaron P.
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Gavin S.
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Nick C.
Room #8
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Jimmy B.
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Akash D.
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Owen B.
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Alex M.
mentors
Room #9
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Dave Woods
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Sarah Woods
ROOM #10
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Morgan Swartzendruber
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Nik Campbell
Room #11
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Jerry Weisbrod
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Allan Wick
Room #12
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Austin Dalzin
Room #13
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Bruce Van Eyck
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Jason Nettesheim
Room #14
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Kathy Klager
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Dan Klager
Room #15
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Bus Driver
arena & event location
Venue
Barton Coliseum
Arkansas State Fair
2600 Howard St
Little Rock, AR 72206
https://www.arkansasstatefair.com/fairgrounds/facilities/barton-coliseum/
(501) 372-8341
A Venue in the Heart of Little Rock. The Barton Coliseum is a diverse location, with capabilities to host a variety of events ranging from car shows to expos, concerts, horse shows, rodeos and many more.
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Wi-Fi available in building (no charge)
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Concessions & Catering
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7,175 permanent seats
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25,830 sq. ft of concrete floor space
expectations
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Students and mentors are expected to follow Event Staff, Event Volunteer, and Advisor directions.
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No Smoking / vaping is allowed.
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No alcohol is allowed.
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Students and mentors are expected to act safely and professionally.
